Two Capabilities, One Platform
Master data migration is standard in the product. Dynamic data integration is built to your requirements, because every customer's data landscape is different.
Master Data Migration
All the standard domains your distribution business runs on are covered out of the box: items, customers, suppliers, open orders, financials, and inventory counts.
Extract, stage, review, and promote, through the same portal your team will use long after go-live.
Dynamic Data Integration
Requirements differ significantly by customer. ESS extends the same tooling with integrations built specifically for your CRM, EDI partners, carriers, finance systems, eCommerce, and custom portals.
You get the reliability of a shared platform, with the fit of a bespoke build.
Legacy data, live operations
Distributors replacing A+, Baan/Infor, or Macola can't afford a messy cut-over. Master data, open orders, receivables, and cycle counts must survive the move, and the systems your customers and partners rely on, including CRM, EDI, and shipping portals, need to stay in sync from day one.
Business-led, not ticket-led
ESS runs migration and ongoing sync through a single guided portal your team owns. Data is reviewed, fixed, and promoted by the people who know it best, with validation, retry, and live visibility built in.
How the Migration Runs
Six repeatable stages take your data from legacy extract all the way through to ongoing sync, with your team in the driver's seat at every step.
Extract from Legacy
We connect to A+, Baan, Macola, or pull flat Excel, Access, and CSV exports, using proven templates that capture master and transactional data completely.
Stage & Validate
Every record lands in a Prophet 21 shaped workspace where ESS validates structure, keys, and business rules before anything touches your live system.
Review in Your Portal
Your team logs into the ESS web portal to inspect and fix records, run bulk edits, and sign off on each domain, with no SQL or tickets required.
Migrate in Bulk
Validated data is promoted into Prophet 21 in idempotent batches. If something fails, only the failed rows requeue, so successful rows are never duplicated.
Track Status Live
Real-time dashboards show synced, pending, and failed counts per domain, with one-click drill-down to the exact record and error.
Keep Systems in Sync
After go-live, ESS continues to detect and push updates to the downstream systems you rely on, so Prophet 21 stays the single source of truth.
Master Data We Move Out of the Box
Every core domain your distribution business runs on is covered, validated, and reconciled before it lands in Prophet 21.
Item & Product Master
Items, suppliers, units of measure, locations, accessories, pricing, and notes, validated and ready to trade on day one.
Customers & Ship-Tos
Customer accounts, addresses, ship-to networks, customer part numbers, and contact notes, with nothing lost in translation.
Suppliers & Vendors
Alternate suppliers, vendor addresses, and supply terms, mapped to your new procurement workflows.
Financials
Open AR, open AP, closed invoices, and GL journal entries, reconciled against your legacy trial balance.
Open Orders
In-flight sales orders and purchase orders, header and line, so shipments and receipts continue uninterrupted.
Inventory Counts
Bin, item, lot, and serial counts, so your warehouse starts accurate in Prophet 21 from the first pick.
Dynamic Data Integration
Every customer's data landscape is different. Your partners, trading documents, tax rules, and downstream systems are unique, so the integrations on top of Prophet 21 have to be too. ESS builds these onto the existing migration and sync tooling, so new integrations reuse the same portal, status dashboards, retry logic, and audit trail your team already knows.
Examples shown are representative. Every dynamic integration is scoped and built to fit your specific data, volumes, and workflows.
What Your Team Uses Every Day
The ESS web portal makes migration and ongoing sync part of normal operations, owned by the business, supported by ESS.
Self-Service Bulk Upload
Your data stewards drop CSV or Excel files into the portal and watch them load, validate, and stage, with no developer in the loop.
Live Status Dashboards
See at a glance how many items, customers, vendors, and orders are synced, pending, or failed, and drill from summary to the exact row.
Safe Re-Run & Retry
Fix a bad row, click retry, and only that row re-posts. Successful records are never re-sent, so you can iterate without fear.
Role-Based Access
Give AR, AP, warehouse, and sales leads access only to the domains they own, with full audit trails on every change.
Scheduled Runs & Alerts
Schedule recurring migration and sync jobs, and get notified by email or in-app when a run completes or a threshold is breached.
Audit-Ready Exports
Download pre and post-migration snapshots of every domain for finance, compliance, and reconciliation sign-off.
Why It Works for the Business
Migration Doesn't End at Go-Live
After cut-over, the same portal keeps Prophet 21 in sync with the rest of your business. Master data sync runs as standard, and any dynamic integrations we've built for you run on the same rails. You get one place to manage ongoing data flow, one team to call when something needs attention, and one source of truth across the company.
What Clients Get
“ESS is a true technology partner for us. They are easy and friendly to work with and always go the extra mile to deliver superior services on time. We trust them to help us create and maintain the business functionality required to run our operations.”
Carin Sampson, SVP of Corporate Operations, IBT Industrial Solutions (Shawnee, Kansas)