Vendor Statement Reconciliation for Epicor Prophet 21 (P21)
Vendor statement reconciliation for Prophet 21 checks every line of a vendor's statement against P21 accounts payable. An AI vision agentic system reads the statement in any layout and reports each invoice as paid, open, mismatched or not found.
How Vendor Statement Reconciliation Works in P21
A vendor statement lists every invoice the vendor believes is outstanding. Reconciling it means finding each of those invoices in Prophet 21 and confirming the amount and status. ESS Fusion AI reads the statement with AI vision, whatever its layout, and extracts every line: invoice number, date, amount and balance.
Each line is then checked against live Prophet 21 accounts payable data, and against invoices that are still being processed in ESS Fusion AI, so an invoice that has arrived but not yet posted is not reported as missing.
Four Results for Every Statement Line
Every line on the statement gets one of four results, so the AP team can go straight to the lines that need attention.
- Paid: the invoice is in P21 and has been paid
- Open: the invoice is in P21 and is still to be paid
- Amount mismatch: the invoice is in P21, and the amount differs from the statement
- Not found: the invoice is on the statement and is not in P21
Working the Exceptions
The reconciliation moves through clear stages: pending, reconciled, in review and complete. AP staff can add notes to a reconciliation and to individual lines, and export the result to Excel to send to the vendor or keep with the period-end file.
Lines marked not found are the ones to act on. They usually mean an invoice the vendor sent that never reached AP, and they can be requested before they become a past-due notice.
Reconcile a Statement in Chat
A statement can also be reconciled from the chat. Attach the vendor's statement PDF, and the assistant checks each line against Prophet 21 and returns the same four results.
Conversational AI for Prophet 21 dataPart of the Prophet 21 AP Workspace
Statement reconciliation sits beside the other AP views built on live Prophet 21 data: aging, overdue invoices, discounts taken and missed, duplicate review, open receipts and accruals. Together they give the AP lead and the controller one place to see where payables stand.
AP automation for Epicor Prophet 21FAQ
Vendor Statement Reconciliation for Prophet 21 — FAQ
Vendor statement reconciliation reads the vendor's statement with AI vision and checks every line against Prophet 21 accounts payable. Each line is reported as paid, open, amount mismatch or not found, so AP staff review only the lines that differ.
No. The statement is read by an AI vision agentic system, so any layout works, including scanned statements. There is no template to set up for each vendor.
It is recognised. Statement lines are checked against invoices still being processed in ESS Fusion AI as well as against Prophet 21, so an invoice that is waiting for approval or for a receipt is not reported as missing.
Yes. The reconciliation can be exported to Excel, with the result and any notes for each line.
Yes. Attach the statement PDF in the chat and the assistant returns the line-by-line result against Prophet 21.
See a Vendor Statement Reconciled Against P21
Send us a vendor statement. We will read it and show each line reconciled against a P21 test environment.
